• All events must meet guidelines established by the NCAA, Southeastern Conference, and Vanderbilt University.
• Any event considered to be potentially harmful to the facility will be denied.
• The Department of Athletics must have a signed contract.
• All events must complete an athletic facility rental request form.
• Certificate of Insurance (COI) for a minimum $2 million must be included with request and be valid through rental date.
• COI certificate holder: Vanderbilt University Athletics | 2601 Jess Neely Drive | Nashville, TN 37212.
• Any last-minute event requests are not guaranteed.  

Please be advised that the Compliance Department will be consulted for all events, with special attention paid to events which involve:

• Prospect-aged individuals including those in grades 9-12, two-year college individuals, or if the event will raise money for any group including individuals included in those age groups.
• Vanderbilt University coaches or staff.

Any group requesting to use Vanderbilt University Athletics facilities should complete the request form linked here - Vanderbilt Athletics Facility Rental Request Form. Please complete the form in its entirety. Requests must be made at least 14 days in advance of the event date. Note that submission within these time frame guidelines does not guarantee Vanderbilt's ability to host the requested event. Requestors should allow for 7 business days for the form to be processed before being contacted.

For information about Vanderbilt University's filming policies and procedures, please visit this website - Non-News Film, Video, and Photography Guidelines | Communications and Marketing | Vanderbilt University

If interested in filming, please complete this request form - Film Location Application

• Pets are not allowed in athletics venues. Service animals are acceptable.
• Smoking or other tobacco use is not permitted in athletics venues or on Vanderbilt University campus.
• Food, gum, chewing tobacco, and sunflower seeds are not allowed on the playing surfaces.
• Vanderbilt University is NOT responsible for loss due to theft.
• Renters should immediately report any injury or facility/equipment irregularity to the Event Management Staff.
• Guest Service personnel are required at all events. Additional staff and services may be required based on the needs of your event.
• Vanderbilt University can’t guarantee requests to host reoccurring rentals. Requests will be evaluated on a case-by-case basis.